Adding content to a mailshot

Helen Varley -

You can add blocks of content to the mailshot that you have either written yourself or from the website eg a news article, page, event etc.

Add content you have written

NOTE: Once content has been added, you cannot edit the text. We suggest that you write your content in a plain text editor so that you have a back-up of the content if you need to edit it later. Microsoft Word may add unwanted formatting so use the  paste from word option to clean up the code.

  • Click on the Add content link. You will see a box for your content.
  • The Create new tab, for new content, is selected by default.
  • Select template - each area of your mailshot can use a different template for the layout of the Title, body and image within the block. Select the template that you require for the block of content that you are writing.
  • Add content depending on which fields are required for the template that you have selected:
    • Title - this is the heading for the Block of Content
    • Body - add content and format your text using the WYSIWYG but see NOTE above.
    • Image - upload an image from your Media Library. The template will control the size of the image so ensure that the image is the correct size to ensure that the image displays correctly.
  • and then click Add to add the content to this Block of Content. The block of content will now appear underneath the Add button.
  • Click Add to mailshot at the bottom of your screen and your content will display within your Mailshot template.

Repeat this process to add further Blocks of Content that you have written.

Add content from the website

When you add content to your website, you add a Title and Teaser. You can use these content elements within your mailshot as follows:

  • Click on the Add content link. You will see a box for your content.
  • Click the From website tab. You will see a list of Content Type checkboxes and a dropdown for Taxonomy.
  • Find the content that you want to add - you can filter by Content Type, eg Business news or Event, or by Taxonomy eg VAT and then click filter content. Relevant content will be displayed.
  • Scroll through to find the content that you require.
  • Click the green plus sign to select the content required. The content will change colour to show that it has been selected.
  • Click the Add to mailshot button at the bottom of your screen and your content will display within your Mailshot template.

Repeat this process to add further Blocks of Content from the website.

Reordering Content

 You can move each block of content by clicking on the drag handle and drag the content to the order that you would like it to appear in your mailshot.

 You can collapse each block of content by clicking the blue box to make it easier to move the blocks of content.

You can delete a block of content by clicking on the red box with a cross.

Save content to re-use later

If you would like to use the content from your newswire again, you can save it to re-use later:

  • Once you have added the content to the mailshot and before you have saved it, click on Settings under the Publishing heading. You will see a checkbox to Save as reusable content.
  • Change the Title if required.
  • Check the box to Save as reusable content.

Save your mailshot

Once you have added all of your content, click the Save button under the Publishing heading on the right hand side. You will be taken to the list of unsent Mailshots in your admin area.

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